Satisfactory Academic Progress Policy

Georgian Court University is required by federal law (34 CFR 668.34) to define and enforce standards of Satisfactory Academic Progress (SAP). All students receiving financial aid from federal, state and/or university sources must be making Satisfactory Academic Progress at Georgia Court University to establish and retain eligibility for student financial aid. Enrolled students applying for financial aid for the first time must demonstrate Satisfactory Academic Progress prior to applying for financial aid and must continue to meet Satisfactory Academic Progress standards.

SAP is reviewed after fall, spring, and summer grades are posted. The student’s academic progress is measured using both qualitative and quantitative measures of academic progress. The first time a student does not meet the minimum requirements for the two components, the student is placed on financial aid warning for the subsequent semester and will be notified of the warning via registered mail. Students failing to achieve satisfactory status following their warning semester are placed on financial aid suspension and notified by e-mail that their aid has been cancelled for subsequent terms. Students may appeal their suspension of financial aid based on extenuating circumstances (i.e., student injury or illness, death of student’s relative, and/or other circumstances resulting in undue hardship to student). See the appeal process.

Qualitative Measures of Academic Progress

The qualitative measure of academic progress is based on a grading scale of 0.00 to 4.00 and the students’ enrollment classification.

Classification Grade Point Average
Graduate Students Minimum 3.00 GPA

Incoming graduate students are considered eligible for financial aid upon admission to the university.

Quantitative Measures of Academic Progress

Students must successfully complete at least two-thirds (66%) of their attempted credit hours at Georgian Court University. The following table provides an example of the number of credits a full-time student must attempt and successfully complete each semester:

Semester Credits Attempted Minimum Credits Completed
1 9 6
2 18 12
3 27 18
4 36 24
5 45 30
6 54 36
7 63 42
8 72 48
9 81 54
10 90 60
11 99 66
12 108 72

Hours completed do not include the following grades; however, these hours are included in hours attempted:

Grade Description
U Unsatisfactory
INC Incomplete
W Withdrawal from course

If a grade other than U, I, and W is received, courses that have been repeated will be counted for each enrollment as hours attempted as well as hours completed.

Graduate students will be ineligible for aid if they do not meet their degree objectives after carrying the maximum number of credit hours listed below (whether or not they have received aid for all terms):

Classification Total Attempted Hours Including Transfer Credit Ratio of Completed Hours to Attempted Hours
Graduate & Professional 100 hours beyond bachelor’s degree 66%