Satisfactory Academic Progress Policy
Georgian Court University is required by federal law (34 CFR 668.34) to define and enforce standards of Satisfactory Academic Progress (SAP). All students receiving financial aid from federal, state and/or university sources must be making Satisfactory Academic Progress at Georgian Court University to establish and retain eligibility for student financial aid. Enrolled students applying for financial aid for the first time must demonstrate Satisfactory Academic Progress prior to applying for financial aid and must continue to meet Satisfactory Academic Progress standards.
SAP is reviewed after fall, spring, and summer grades are posted. The student’s academic progress is measured using two components: Qualitative and Quantitative Measures of Academic Progress. The first time a student does not meet the minimum requirements for the two components, the student is placed on financial aid warning for the subsequent semester and will be notified of the warning via mail. Students failing to achieve satisfactory status following their warning semester are placed on financial aid suspension and notified by mail that their aid has been cancelled for subsequent terms. Students may appeal their suspension of financial aid based on extenuating circumstances (i.e., student injury or illness, death of student’s relative, and/or other circumstances resulting in undue hardship to student). See the appeal process below.
Qualitative Measures of Academic Progress
The qualitative measure of academic progress is based on a grading scale of 0.00 to 4.00 and the students’ enrollment classification.
Undergraduate students attempting
| Classification | Grade Point Average |
|---|---|
| 1-30 total credit-hours | 1.80 |
| 31-60 hours total credit-hours | 1.90 |
| 61 hours and above | 2.00 |
Graduate students must maintain a minimum cumulative grade point average of 3.0.
Incoming freshman, graduate, and transfer students are considered eligible for financial aid upon admission to the university.
Quantitative Measures of Academic Progress
Students must successfully complete at least two-thirds (66%) of their attempted credit hours at Georgian Court University. The following table provides an example of the number of credits a full-time student must attempt and successfully complete each semester:
Undergraduate
| Semester | Credits Attempted | Minimum Credits Completed |
|---|---|---|
| 1 | 12 | 8 |
| 2 | 24 | 16 |
| 3 | 36 | 24 |
| 4 | 48 | 32 |
| 5 | 60 | 40 |
| 6 | 72 | 48 |
| 7 | 84 | 56 |
| 8 | 96 | 64 |
| 9 | 108 | 72 |
| 10 | 120 | 80 |
| 11 | 132 | 88 |
| 12 | 144 | 96 |
| 13 | 156 | 104 |
| 14 | 168 | 112 |
| 15 | 180 | 120 |
Graduate
| Semester | Credits Attempted | Minimum Credits Completed |
|---|---|---|
| 1 | 9 | 6 |
| 2 | 18 | 12 |
| 3 | 27 | 18 |
| 4 | 36 | 24 |
| 5 | 45 | 30 |
| 6 | 54 | 36 |
| 7 | 63 | 42 |
| 8 | 72 | 48 |
| 9 | 81 | 54 |
| 10 | 90 | 60 |
| 11 | 99 | 66 |
| 12 | 108 | 72 |
Hours completed do not include Unsatisfactory (U), Incomplete (INC), or W (Withdrawal) courses; however, these hours are included in hours attempted.
If a grade other than U, INC, or W is received, courses that have been repeated will be counted for each enrollment as hours attempted as well as hours completed.